Gerontology ASC II
Admin Support Coord 12 Mo
Position Details
Emergency Hire - Temporary position lasting at most 90 days with an option of being extended to 180 days.
Position Summary
The Administrative Support Coordinator II performs core functions of initiating, assessing, coordinating, leading, implementing, communicating, evaluating, and otherwise providing administrative support to the department in the College of Social Sciences and Interdisciplinary Studies. The position supports the department’s students and faculty, staff members across the university, and community stakeholders and exercises strong interpersonal skills that are sensitive, culturally appropriate, inclusive, effective, and confidential when necessary. The person in this position is responsible for developing, maintaining, and analyzing departmental fiscal records, preparing and inputting the annual schedule of classes, and assisting with hiring part-time and full-time faculty. Additionally, the person in this position is responsible for written and verbal communication with new and continuing students, guiding students though university processes; and assisting the Department Chair with Department related projects including student support. Incumbents are expected to use general office equipment and a full range of office support technology and systems including word processing and spreadsheet packages, online software platforms to enter data and generate reports, email, and voice mail. In addition to supporting the department, this position collaborates with the SSIS Dean’s Office when needed, including coordinating all facets of department projects, convenings, meetings, and events with university stakeholders and community partners. This person uses judgement and discretion to independently gather, analyze, interpret, problem-solve, and apply information and data, utilizing detailed knowledge of University and Department policies and procedures.
CSU Classification Salary Range: $ 3,865 - $ 6,336 per month
Hiring Range/Rate: $22.30/hour
Time Base: Hourly-Intermittent
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. This position may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Required: Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position.
Experience
1. Experience providing clerical and administrative support functions in a complex administrative environment
2. Experience setting priorities and meeting deadlines Skills/Abilities
3. Proficiency in using standard office equipment.
4. Expertise with office software packages (e.g., Microsoft Office) and equipment and the Internet
5. Ability to prepare correspondence and utilize spreadsheets and databases.
6. Strong organizational and multi-tasking skills
7. Ability to work with frequent interruptions
8. Ability to provide lead work direction, training, and guidance to student assistants or other office staff as needed.
9. Ability to apply judgement, discretion, and initiative and make appropriate recommendations
10. Excellent written and verbal communication skills with the ability to convey information clearly and accurately.
11. Strong interpersonal skills
12. Demonstrated ability to work effectively, inclusively, and sensitively with people from diverse backgrounds
13. Experience with promoting diversity, equity, and inclusion
14. Demonstrated ability to assist with meetings and events coordination
15. Knowledge of budget, scholarship, and financial record tracking
16. Knowledge and understanding of protecting and securing sensitive and confidential data and other forms of information
17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Preferred Qualifications:
18. Ability of maintain department website and use social media to professionally represent the workplace
19. Experience working in higher education
20. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
21. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
22. Knowledge of budget policies and procedures, scholarships, and financial record tracking
23. Proficiency with Common Management System (CMS), Human Resources / Student Administration (HR/SA); Astra, Cognos, Cascade, Concur, Saclink email; Financial Data Warehouse; Blackbaud; On Base, One Drive, Course Leaf, EAB and related software platforms/procedures
24. Experience with preparation of the course schedule, including scheduling classes with varied modalities, and reserving rooms
25. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
Required Licenses/Certifications
N/A
Documents Needed to Apply
Resume, cover letter, diversity statement, etc.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.