Admissions Evaluator

Department of Admissions

Job #548423

  First Review Date: Tuesday, July 15, 2025

 Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #548423) Evaluator I, Admissions Evaluator, Salary Range: $4,262 - $5,998 monthly. Hiring Range: $4,262 - $4,475 monthly. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Admissions. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

Position Summary:

Under the general direction of the Director of Admissions and with guidance from the Associate Director of Evaluation and Articulation, the Admissions Evaluator is responsible for processing and evaluating admissions applications. The primary focus will be on undergraduate application review, with a shift in priority to graduate application evaluations during peak periods, ensuring timely and accurate processing in collaboration with academic departments and their deadlines. The position includes cross-training in other admissions categories, such as transfers, first-time freshmen, credential, graduate, etc.

Key Responsibilities:

Undergraduate Admissions (First-Time Freshmen) – 30%

• Evaluate and process FTF applications based on established admission policies and criteria.
• Verify academic records, transcripts, and test scores for eligibility determination.
• Review applicant materials including self-reported information and submitted correspondence, checklists, and materials.
• Review accuracy of application data, verify accuracy and soundness of student self-reported information, apply CSU policies to determine if applicants are eligible for admission.
• Verify subject requirements, GPA, and test scores.
• Evaluate academic records to verify receipt of all transcripts, test scores, and other transferable coursework.
• Utilize the university’s admissions systems to track application status and communicate with applicants.
• Assist in resolving discrepancies in application materials and data integrity issues.
• Maintain compliance with CSU and institutional policies regarding freshman admissions.

General Admissions – 20%

• Shift priority to processing and evaluating graduate applications during peak admissions periods.
• Work collaboratively with academic departments to ensure timely application reviews.
• Verify and assess academic credentials, transcripts, and required application materials for graduate program eligibility.
• Assist in coordinating the review process between admissions and graduate program faculty.

Transcript Review – 20%

• Perform thorough analysis and assessment of academic transcripts to evaluate admissions eligibility to Cal Poly Humboldt, including compliance with CSU and Title 5 agreements, requirements, and policies.
• Calculate grade point averages (GPAs) and eligible course requirements, utilizing resources to validate information as needed.
• Verify and/or update student application information, admission decisions, etc., as needed to fully process admission decisions, request additional documents, and maintain accurate records in appropriate systems, including the student information system (PeopleSoft), document imaging (Content), and CRM (Slate).

Daily Duties – Student Services – 25%

• Ready and able to assist students, staff, and student assistants with necessary navigation of admissions eligibility, and related requirements.
• Assist prospective students and their families with inquiries and requests, shared via telephone, email, and in-person, explaining admission decisions, policies & procedures.
• The objective in all interactions is to provide accurate, timely information regarding policies and procedures and to suggest actions that will resolve issues.
• The incumbent must, at all times, uphold and abide by the Federal Educational Rights and Privacy Act (FERPA) and implement, communicate, and enforce federal, state, CSU system, and university policies and regulations.

Other Duties as Assigned – 5%

Knowledge, Skills, and Abilities Associated with this Position Include:

• Knowledge of the format and interpretation of course records and transcripts of institutions of higher education
• Knowledge of authenticating course credits and comparing records of differing formats, such as foreign records
• Knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria.
• Ability to be thorough, consistent and accurate in the interpretation of records against criteria
• Ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process
• Ability to maintain resources which document and update criteria
• Ability to explain criteria and evaluations to others
• Ability to make accurate records; ability to organize work to meet deadlines
• Ability to safeguard the confidentiality and security of records.
• Ability to communicate effectively with a diverse population.
• Ability to establish and maintain working relationships with staff,
• students, and faculty from diverse backgrounds.

Minimum Qualifications:

1. Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation.

Preferred Qualifications:

1. General knowledge of graduate admissions processes and academic program requirements.
2. Bilingual proficiency (Spanish preferred).

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials for first review is on Tuesday, July 15, 2025

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 2632

Publication Date: June 30, 2025