CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, the Department Analyst performs financial reconciliation, handles personnel records, facilitates recruitment processes, coordinates departmental events, and provides administrative support. This role ensures operational efficiency, fiscal accountability, and compliance with policies while assisting faculty and students through essential administrative processes.

• Tracks and manages the department's all state and auxiliary funds.
• Prepares monthly reconciliation reports for the Department Chair and Dean’s Office.
• Coordinate the recruitment and hiring processes for tenure-track faculty.
• Maintains personnel files and records, including lecturer Personnel Action Forms (PAFs).
• Coordinates and supports the Department Chair and faculty for all department events.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/dksybm8rb85ezlmif6e90pdvz339j7nq

Qualifications

• Equivalent to graduation from an accredited four-year college or university in a job-related field.
• Equivalent to two (2) years of full-time, technical, analytical, or administrative experience.
• Additional experience in job-related field may be substituted for required education, on a year for year basis.
• CMS systems and PeopleSoft Oracle experience preferred.

Knowledge, Skills, & Abilities

• Advanced knowledge of financial management practices, including fund reconciliation, budget tracking, procurement processing, and expenditure monitoring to maintain departmental fiscal efficiency. Preferred knowledge of fiscal analysis techniques.
• Ability to interpret, communicate, and apply organizational policies and procedures effectively, serving as an informative liaison between department members, external entities, and campus offices.
• Proven skills in administrative coordination and workflow management, adept at overseeing support personnel, maintaining facility operations, and generating comprehensive reports for accreditation and departmental initiatives.
• Proficient knowledge of recruitment, payroll, and personnel management processes, including coordinating faculty hiring, managing payroll actions, and maintaining comprehensive personnel records and documentation.
• Strong organizational and communication skills to effectively liaise among department chairs, search committees, faculty, candidates, and external visitors, facilitating clear and efficient administrative processes from onboarding through contract management.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: Admin Analyst/Specialist / 1038 / grade 1
• The anticipated HIRING RANGE: $3879 - $5150 per month, dependent upon qualifications and experience. The salary range for this classification is: $3879 - $7488 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.  
• This is a Regular position with a one-year probationary period. 
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through June 26, 2025, will be considered in the initial review and review of applications will continue until position is filled.
• This position is a sensitive position as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is set forth in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.