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ADMINISTRATIVE SUPPORT ASSISTANT ELIGIBILITY LIST (Administrative Support Assistant I)- OFF-CAMPUS APPLICANTS ONLY

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Paper applications will not be accepted; however, CSU Chico is an equal opportunity employer and is happy to provide reasonable accommodations to applicants at any step of the application process. If you need assistance in this regard, or are having technical difficulties with the application, please contact the University at 530-898-4664 prior to 5:00pm on the closing date.

Recruitment Details

Position Details

Recruitment Number VA841
Posting Period

A pool of qualified candidates will be established for current and future vacancies. Qualified applicants will be kept active from July 17, 2017 through December 31, 2017. At the end of the list life, applicants will need to reapply to establish eligibility.

On Campus Only Promotional Opportunity No
Working Title ADMINISTRATIVE SUPPORT ASSISTANT ELIGIBILITY LIST (Administrative Support Assistant I)- OFF-CAMPUS APPLICANTS ONLY
Class Title ADMINISTRATIVE SUPPORT ASSISTANT -12 MONTH
Level/Range/Grade 1
Salary Range (From $ to $) $2,184 - $3,504 per month (New employees should anticipate being hired at the beginning of the salary range). Listed salary is for full-time 12/12 month equivalent positions.
Department University Wide
Number of Positions Multiple
FLSA Code Non-Exempt
Status Pool
Full-time/part-time (if part-time, indicate time base) Varies by position
Pay Plan Depending on department position could be 10/12, 11/12 or 12/12 month
CBU/MOU R07 - CSUEU Clerical & Administrative Support Services
Quick Link http://jobs.csuchico.edu/postings/4393

Work Schedule

Hours Per Day Varies
Days Per Week Varies
Shift Varies

Position Summary

Primary Duties

The Clerical Pool Eligibility List is intended for qualified applicants to be called upon for probationary, temporary, or emergency hire appointments, in any department, on an as-needed basis.

Interested parties, not currently employed as staff by CSU, Chico must apply for placement on the eligibility list in order to be considered. The life of the eligibility list will be six (6) months but may be extended up to one (1) year. At the end of the list life, applicants must reapply to re-establish eligibility.

The Clerical Pool Eligibility List is not intended for current CSU, Chico employees. For consideration of temporary and/or probationary positions, current CSU, Chico employees must apply to the position of interest when posted on the CSU, Chico on-line employment system.

Applicants selected for an interview will be contacted by the hiring department. Depending on departmental needs, interviews may be conducted at any time while the Eligibility List is open.

Probationary Appointments:
These appointments serve a one year probationary period after which can be granted permanent status. Please refer to the Collective Bargaining Agreements for additional information at http://www.calstate.edu/hr/employee-relations/.

Temporary Appointments:
Temporary appointments can be granted for up to one year and may be extended or can expire at any time. These appointments do not serve a probationary period or are granted permanent status. Please refer to the Collective Bargaining Agreements for additional information at http://www.calstate.edu/hr/employee-relations/.

Emergency Hire Appointments:
The emergency hire appointments can vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, staff and/or administrators.

Knowledge, Skills and Abilities

REQUIRED KNOWLEDGE:
Incumbent must possess:

  • Working knowledge of English grammar, punctuation and spelling.
  • General knowledge in the use of standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook).
  • Basic knowledge of applicable University infrastructure, policies, and procedures.

REQUIRED SKILLS:
Incumbent must possess the following:

  • Fundamental writing and presentation skills to effectively communicate standard information.
  • Typing and keyboarding skills.

REQUIRED ABILITIES:
Must have the ability to:

  • Understand standard office procedures.
  • Use standard office equipment and standard computer software, and quickly learn to use new office support technology systems and software packages.
  • Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff.
  • Perform standard mathematical calculations of a transactional nature, including tracking and comparing data.
  • Respond to routine inquiries and explain standard policies and procedures to others.
  • Learn and apply a variety of basic to moderately complex policies and procedures, and able to identify deviations from applicable policies.
  • Track and correct clerical recording and processing errors of basic to moderate complexity.
  • Perform duties as assigned.
Required Education and/or Experience

This position requires experience to be proficient in performing most or all work assignments and should include administrative support, coordinating and prioritizing many different clerical tasks, applying and communicating policies and procedures. These qualifications, and those listed above, would normally be obtained through completion of a high school program or its equivalent and some recent experience in an office environment.

Additional Requirements for this Position

N/A

Recruitment Preferences

Preference may be given to applicants with the following as they may be considered specialized skills:

  • Experience in event planning.
  • Experience with basic budgets.
  • Proficient with Microsoft Office.
  • Previous customer service experience.
Special Requirements
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
  • Some positions may require the selected candidate to maintain a valid California Driver’s License as well as continued completion and compliance of the CSU Defensive Driver’s Training course throughout employment.
  • Some positions may require the selected candidate to pass a post-offer pre-employment physical examination.

PHYSICAL REQUIREMENTS:
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings for meetings and events.

WORK ENVIRONMENT:
Work is performed in a typical office environment operating standard office equipment.

Benefits

Eligibility for benefits and fee waiver depends upon the job assignment.

Benefit Information

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.

About the University and Community

Detailed information is available at http://www.csuchico.edu/pa/chico-facts.shtml. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the University’s 6th Strategic Priority that focuses on sustainability, stewardship, and the environment – see http://www.csuchico.edu/sustainability/index.shtml.

California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff.

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Posting Details

Open Date (posting open date) 07/17/2017
Close Date (posting close date) 12/31/2017
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma or GED equivalent?
    • Yes
    • No
  2. * Are you interested in an emergency hire appointment? (See "primary duties" section for description)
    • Yes
    • No
  3. * Have you ever been an emergency hire on this campus? If yes, please list the department, position, and duties assigned.

    (Open Ended Question)

  4. * Check which best describes your experience working with spreadsheet programs such as Excel.
    • Level 1: Use or create tables and forms
    • Level 2: All Level 1 and knowledge of cell format and general formulas such as percentages, SUM, IF, printing (including page format) and use of multiple worksheets.
    • Level 3: All Level 2 and comprehensive use of large data sorting, filtering, pivot tables and chart development.
    • Level 4: All Level 3 and additional skills in advanced formula development such as VLOOKUP, nested IF statements, and range names; multiple workbook links, protection, and general knowledge of macros.
    • No experience.
  5. * Check which best describes your experience with word processing programs such as Word.
    • Level 1: Create letters and other documents.
    • Level 2: All Level 1 and regular use of mail merge, tables, text wrapping and columns.
    • Level 3: All Level 2 along with knowledge of advanced functions such as templates and macro development.
    • Level 4: All Level 3 and comprehensive use of all functions such as macros and template development.
    • No experience.
  6. * Please list your areas of interest, i.e. Human Resources, IT, Advancement, Payroll, Budget, Event Planning.

    (Open Ended Question)

  7. * Describe your budget experience and training. Include specific information regarding the level of budget responsibility, software programs you have used, and examples of reports and spreadsheets you have created.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Résumé
  2. Cover Letter
Optional Documents
  1. Optional Applicant Documents