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OFFICE COORDINATOR (Administrative Support Coordinator I)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Paper applications will not be accepted; however, CSU Chico is an equal opportunity employer and is happy to provide reasonable accommodations to applicants at any step of the application process. If you need assistance in this regard, or are having technical difficulties with the application, please contact the University at 530-898-4664 prior to 5:00pm on the closing date.

Recruitment Details

Position Details

Recruitment Number VA898
Posting Period

11/07/17 – 11/21/17

On Campus Only Promotional Opportunity No
Working Title OFFICE COORDINATOR (Administrative Support Coordinator I)
Class Title ADMINISTRATIVE SUPPORT COORDINATOR -12 MONTH
Level/Range/Grade 1
Salary Range (From $ to $) $2,846 - $4,711 per month (New employees should anticipate being hired at the beginning of the salary range).
Department Accessibility Resource Center
Number of Positions 1
FLSA Code Non-Exempt
Status Regular: Permanent (after one-year probationary period)
Full-time/part-time (if part-time, indicate time base) Full-time
Pay Plan 12/12 month
CBU/MOU R07 - CSUEU Clerical & Administrative Support Services
Quick Link http://jobs.csuchico.edu/postings/4652

Work Schedule

Hours Per Day 8 hours during the school year/10 hours during the summer
Days Per Week 5 days during the school year/4 days during the summer
Shift Day

Position Summary

Primary Duties

The Office Coordinator works both independently and collaboratively to provide essential clerical and administrative support for the Accessibility Resource Center (ARC). Responsibilities include administrative and technical assistance to the Dean of Students/ARC Director. Additionally, duties include monitoring budgets, preparing financial reports, tracking expenses, coordinating personnel activities, and providing lead work direction for student assistants. Due to the nature of the work handled by the Accessibility Resource Center and other areas of oversight of the Dean of Students (DOS), the position requires considerable independent judgment and discretion in handling complex and confidential issues to students, staff and faculty.

Knowledge, Skills and Abilities

KNOWLEDGE:
Incumbent must possess:

  • Thorough knowledge of:
    • Office systems, methods, standard procedures and practices.
    • English grammar, punctuation, and spelling.
    • Applicable University infrastructure, policies and procedures.
  • Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and ability to use a broad range of technology systems and software.
  • Working knowledge of:
    • Budget policies and procedures.
    • Records retention practices and policies.
  • Knowledge of business mathematics beyond basic arithmetic.

SKILLS:
Incumbent must possess:

  • Active problem solving and effective interpersonal skills as work often involves frontline contact with a variety of campus and community individuals to perform services and support functions that require a professional demeanor at all times.
  • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
  • Demonstrated competence in effectively presenting standard information in writing.
  • Typing and keyboarding skills.

ABILITIES:
Must have the ability to:

  • Independently handle multiple work unit priorities and projects.
  • Effectively handle a broad range of diverse interpersonal contacts, including those at a high level and those sensitive in nature.
  • Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Draft, compose and appropriately format correspondence and reports.
  • Use and quickly learn standard office equipment, a broad range of technology systems and standard computer software packages (i.e., Microsoft Word, Excel, Outlook).
  • Clearly communicate orally and in writing.
  • Learn, independently interpret, and apply a wide variety of complex policies and procedures, where specific guidelines may not exist.
  • Understand and operate in a variety of organizational structures.
  • Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff.
  • Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions.
  • Respond to routine inquiries and explain standard policies and procedures to others.
  • Organize and direct workflow for the smooth and effective operation of the work unit.
  • Compile and assemble reports, using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information.
  • Troubleshoot technology problems using knowledge of error messages and of operating systems.
  • Perform duties as assigned.
Required Education and/or Experience

This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience.

Additional Requirements for this Position

N/A

Recruitment Preferences

Preference may be given to applicants with the following which may be considered specialized skills:

  • Experience with prior office management (including supervision).
  • Recent, relevant work experience which includes financial record keeping, such as reconciling budget information, tracking payroll and other office expenses.
  • Recent experience coordinating and scheduling events, room assignments or training sessions or similar experience.
  • Experience working with persons with disabilities.
  • Experience with data management systems.
Special Requirements
  • The person holding this position is considered a “Limited Mandated Reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
  • The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission.
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted. Incumbent is responsible for the safety and security of Level 1 data. This is confidential information that is in most cases protected by statutes, regulations or other legal mandates.

PHYSICAL REQUIREMENTS:
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Some duties are performed outdoors and include exposure to weather such as summer heat, humidity or precipitation. Duties occasionally involve the use of hazardous materials such as fire extinguishers and noise. Must be able to travel to other offices and buildings for meetings and events on even and uneven surfaces.

WORK ENVIRONMENT:
Work is performed in a typical office environment operating standard office equipment. Activities require frequent interaction, and ability to work well, with faculty, staff, and students. Work activities are conducted one-on-one, in groups, and alone, in both indoors and outdoors settings. This position requires occasional irregular hours such as early mornings, evenings and weekends to meet the needs of students.

Benefits

This position qualifies for benefits including tuition fee waiver (if eligible).

Benefit Information

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.

About the University and Community

Detailed information is available at http://www.csuchico.edu/pa/chico-facts.shtml. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the University’s 6th Strategic Priority that focuses on sustainability, stewardship, and the environment – see http://www.csuchico.edu/sustainability/index.shtml.

California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff.

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Posting Details

Open Date (posting open date) 11/07/2017
Close Date (posting close date) 11/21/2017
Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Résumé
  2. Cover Letter
Optional Documents
  1. Optional Applicant Documents