Job No: 539368; 05/09/2024

Graduation Evaluator
Evaluator Trainee/Evaluator I
Registrars Office/Graduation Office

Salary Range: $3,880 - $5,712/Monthly (Budgeted Hiring Salary Range: $3,880 - $4,059/Monthly)

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions: Evaluates and re-evaluates student records in the processing and awarding of degrees and the processing of graduation checks efficiently and expeditiously. Follows and interprets procedure and policy set forth by the State Education and Administrative codes, University Catalog, Academic Senate and internal office documents provided by the Registrar’s Office. The incumbent will be responsible for the awarding of Baccalaureate, Master and Doctorate Degrees as well as Minors and Certificates. The incumbent applies appropriate coding into various components associated to graduation and the GET Advisement module (CAAR); will serve as a liaison to academic departments to support advisement, help facilitate student graduation and to assist advisors in navigating and encoding appropriate data into the CAAR modules; will provide quality customer service to students and the campus community. In the supervisor’s absence, may take the responsibility for general office operations and help train evaluator trainees and the new advisors on CAAR; may be asked to perform other related tasks.

Required Qualifications & Experience:

Evaluator Trainee:
Equivalent to six months responsible experience involving academic, administrative, fiscal or statistical records processing and maintenance, OR two years of full-time college with course work specific to development of quantitative and analytical skills.

Evaluator I:
Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation.

Prior experience working in academic records; knowledge of Degree Audit Systems and/or Student Record databases. Candidates must have appropriate math and computer skills in order to analyze final GPA's, deficiency points, academic renewals, transfer credits and honor calculations. Must possess critical thinking skills and be able to logically back decisions and make, creative decisions independently. High level of communication, written and listening skills required. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date: Review of applications will begin on 5/23/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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