OLLI Program Coordinator

College of Extended Education and Global Engagement
Job #542796
First Review: Tuesday, January 21, 2025

Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have over 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #542796) Extended Education Specialist II, OLLI Program Coordinator, Hiring Range: $6,019 - $6,320. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in CEEGE. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

 

Position Summary:

Under general supervision from the Director of Programs and Partnerships, the Program Coordinator is responsible for the development and administration of the Osher Lifelong Learning Institute (OLLI) program and classes. Working with the program advisory board, plans curriculum according to current trends and to enhance older adult interests; selects and oversees instructors, coordinators and presenters. Creates program publications, and manages member recruitment, outreach and retention. Building relationships with donors, volunteers, campus and community partners, and the public.

Provides strategic direction for financial sustainability. Performs a variety of special tasks and projects relative to the assigned area of responsibility. Provides lead work direction and administrative support for coordinators, and guidance to instructors, and other extended education programs, as needed. Serves as alternative site administrator for the Stewart Building.

 

Key Responsibilities:

Financial Planning, Development, Coordination, and Reporting

• Develop and oversee the annual budget and ensure OLLI’s financial sustainability,
• Set and reach fundraising goals that support OLLI’s financial well-being; create fundraising campaigns that appeal to OLLI membership and reflect the programs values; create effective donor stewardship processes, collaborate with University Advancement on fundraising campaigns; seek out new fundraising opportunities; identify and bring in new business sponsors; collaborate with University Advancement,
• Work with college software for administrative functions,
• Write and submit the OLLI annual report.

 

Outreach and Partnerships for Lifelong Learning

• Serve as the primary contact and support for faculty, including coordinating and facilitating regular meetings, responding to requests, and co-developing marketing materials,      
• Serve as liaison with the OLLI National Resource Center and manage compliance with the Osher Endowment Agreement,
• Recruitment for lifelong learner programs through online info sessions and/or in person at campus events, neighboring campuses, conferences, career fairs, community events, open houses, etc.,
• Facilitates OLLI partnerships in development of program vision including short and long-term program goals and objectives,
• Develops and enacts plans for community outreach to reach and maintain program membership levels required by the Osher Institute. Organizes and coordinates with program volunteers to encourage and maintain member involvement and retention. Plans special member events and activities as appropriate,
• Coordinates and produces schedule of classes; determines and applies appropriate media for defined target markets. Publishes program schedule and supplemental advertising; initiates press releases; works with community and college partners to develop effective marketing tools.                 

 

Planning, Development, and Administration of OLLI Program

• Reviews and determines appropriate curriculum offerings with faculty and instructors to meet community and College needs,
• Determine OLLI class offerings each semester to ensure a balanced budget,
• Innovate and create new revenue-generating programs,
• Cultivate an organizational structure that is open and responsive to feedback from OLLI members, program staff, and other stakeholders,
• Create, as needed, new committees and volunteer groups to meet program goals,
• Build relationships with the campus and community, particularly with the various OLLI committees,
• Reviews and approves instructor contracts; supports and mentors instructors and contract staff to encourage growth, professional success and ensure success of OLLI program;
• Ensure OLLI program is in compliance with campus policies, including budgeting, payroll, risk management, permit processes, contracts, procurement, and human resources;
• Responsible for cost analysis and reporting for programming, facilities, salaries, travel and supplies.

 

General Responsibilities & College Support

• Oversee Fusion reservation software, responsible for business services and programming; includes payment processing, problem solving and resolution of student accounts,
• Serves as primary contact point for OLLI program,
• Provides lead work direction for Extended Ed program staff,
• Represents the College at senior activities throughout the community and acts as liaison with volunteers, community members, campus partnerships, and students,
• Coordinate instructor evaluations; review evaluations forms and tabulates information; takes appropriate action to maintain quality of instruction and presentations,
• Oversee all project-related administrative functions and use comprehensive information systems to register students, record expenses, and program elements to pay instructors,
• Maintain a broad-based knowledge of university policies, initiatives, uphold diversity, equity and inclusion responsibilities,
• Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate,
• Participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.

 

Other Duties as Assigned

 

 

Knowledge, Skills, and Abilities Associated with this Position Include:

 

As listed in Classification Standards:

Knowledge of:

• Operations, services, and activities of education program for lifelong learning.
• Principles and practices of curriculum planning and development for lifelong learning.
• Methods and techniques of marketing and advertising for lifelong learning.
• Methods and techniques of public relations.
• Principles of supervision, training, and performance evaluation.
• Basic principles and practices of budget preparation and administration.
• Principles and procedures of record keeping.
• Principles of business letter writing and basic report preparation.
• Modern office procedures, methods and equipment including computers.

 

 

As related to the major responsibilities for this position:

• Knowledge of the resources of the Humboldt campus and the surrounding communities.
• Ability to develop budgets and to analyze costs.
• Ability to develop and implement strategic marketing plans for education programs and recruitment, including utilizing social media and various digital marketing strategies along with CRM for communication.
• Position requires strong communication skills. Must be able to establish and maintain effective working relationships, and interpret, apply, and recommend various policies.
• Must be able to use independent judgment and work in a high-speed, production-oriented environment with frequent deadline pressures and interruptions.
• Must have experience coordinating varied and complicated projects. Position requires ability to anticipate potential problems and to respond appropriately. Requires strong organizational skills and attention to detail.

 

 

Minimum Qualifications:

Experience:

Equivalent to three years of experience in planning classes and curriculum for higher or extended education programs and including developing resources, budgets, marketing plans and liaison with the community.

Education:

Equivalent to graduation from a four-year college or university, preferably with courses in adult education and curriculum planning.

 

Preferred Qualifications:

• Master’s degree
• Previous experience in grant writing, development, fundraising, and community outreach.
• Experience with travel programs both domestic and international for adults.

 

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Monday, January 20, 2025.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

 

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.  Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 5182
Publication Date:  12/19/2024