Position Summary

Join Our Team as a Procurement and Assignments Analyst!

Are you ready to make a meaningful impact in a dynamic and collaborative environment? The Office of Housing Administration is looking for a motivated and detail-oriented individual to join our team as a Procurement and Assignments Analyst (Analyst/Specialist Non-Exempt). In this role, you will work closely with the Executive Director, Associate Directors, managers, staff, and students to uphold our mission, vision, and values, fostering an atmosphere of respect, inclusivity, collaboration, and growth.

Key Responsibilities:

• Contract Management: Support all phases of the housing license agreement contracting process.
• Supply Chain Management: Facilitate the entire supply chain process for goods and services, ensuring efficient and effective operations.
• Expert Knowledge: Apply your thorough understanding of Housing Administration policies, procedures, and regulations to assist residents, parents, campus departments, and the public.
• Order Management: Initiate orders, manage property leases and agreements, track deliveries, perform inventory counts, and process invoices.
• Purchasing Authority: Handle a variety of purchasing activities with full responsibility up to $15,000 per contract, including commodities and service agreements.
• Operational Support: Provide general operational support and assist with occasional events as needed.

Why You'll Love Working with Us:

• Dynamic Environment: Be part of a supportive and collaborative team dedicated to excellence and innovation.
• Professional Growth: Take advantage of opportunities for continuous learning and development in a role that values your expertise and initiative.
• Impactful Work: Contribute to the success of our Housing Administration and the overall campus community.

If you're ready to join a team that values respect, inclusivity, collaboration, and growth, we invite you to apply today!

Position Information

• This is a full-time (1.0 time-base), benefits eligible permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• Approved for partial telecommuting with onsite work in San Diego.

Department Summary

The Division of Business and Financial Affairs is responsible for ensuring a safe, productive campus environment while providing the highest quality service in support of academic excellence through thoughtful stewardship of financial, technological, infrastructure, and human resources at San Diego State University.

The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $145,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience.

For more information regarding the Office of Housing Administration, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Bachelor’s Degree is preferred.
• Experience in university housing assignment.
• Experience using Oracle/StarRez.
• Ability to communicate with students, parents, and families in a sensitive manner while maintaining confidentiality.
• Knowledge of legal and ethical student housing practices.

Licenses and Certifications

Valid California Driver’s License or the ability to obtain one within 10 days of hire.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,410 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,879 - $7,488 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on January 22, 2024. To receive full consideration, apply by January 21, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu.