Biology Department Administrative Analyst
(Administrative Analyst/Specialist - Non-Exempt)

Compensation and Benefits

Anticipated Hiring Salary Range: $4,400 - $4,700 per month

Full CSU Classification Salary Range: $3,879 - $7,488 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The Department Administrative Analyst/Specialist (AAS) works under the direction of, and with the Biology Department Chair. The AA/S is the senior office staff member in the Biology Department Office and currently, with the assistance of one other office staff member, addresses the administrative concerns of the department, one of the largest on campus.

The AA/S performs specialized administrative responsibilities and financial accounting of 160 separate accounts totaling $200-250,000, in support of this large academic department, and has the supervisory role directing office operations, working with the other staff to coordinate and prioritize tasks. The AA/S additionally conducts independent analytical management of several critical components of departmental operations. These include interpreting policy and procedure, reporting and evaluating the effective development and administration of departmental programs and suggesting improvements to operational policies and procedures. These activities involve considerable leadership and directing of others. The AA/S has the primary role in the analysis and implementation of the department's budget, and in advising and consulting with the department chair and budget committee chair, and conducts financial analysis, planning and accounting. The AA/S has the major role in implementing the purchase of supplies and laboratory course materials, coordinating personnel matters including faculty searches and contract administration, course scheduling and room arrangement, the accounting of foundation and multiple trust accounts, travel processing, and coordination of communications and information with off-campus visitors and community contacts. Being capable of multi-tasking during constant interruptions are an essential requirement of the position, as well as strong problem solving and decision making abilities. The AA/S has extensive and thorough knowledge of internal policies and procedures.

The AA/S coordinates office staff, provides lead work direction, completes largescale projects and event planning that occur on an annual or semester basis, and collaborates with personnel in other departments and university offices with relation to operation, policy and procedures, focusing on procurement, accounting, scheduling and faculty affairs. Incumbents in this position serve primarily as individual contributors providing day-to-day administration of the department and perform a variety of administrative and technical duties requiring knowledge of methods and procedures in support of the department. Administrative and analytical work relates primarily to department operations and procedures.

Key Qualifications

• Knowledge of:
  • Knowledge of current office methods, procedures and practices.
  • Working knowledge of general office operations and practices.
  • Working knowledge of budget policies and procedures.
  • Excellent use of business mathematics including tracking and reconciling financial data.
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Skill/Ability to:
  • Excellent oral and written communication skills, including performing work assignments that require regular communication with individuals at the highest levels within the university or external to the university, often involving sensitive interpersonal situations.
  • Excellent skills in using current, standard office equipment and software applications including advanced skills in word processing and maintenance of electronic spreadsheets using Microsoft Word and Excel, as well as advanced skills in finance and scheduling using PeopleSoft.
  • Have interpretive skills wherein research, analysis, and evaluation of information are required to solve a broad range of office procedural and office administrative problems.
  • Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the program.
  • Analyze data and make accurate projections using business mathematics and basic statistical techniques.
  • Make independent decisions and exercise sound judgment.
  • Compile, write, and present reports related to program activities.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
  • Work effectively with faculty, students, and staff from diverse ethnic, cultural, and socioeconomic backgrounds.
  • Work effectively in a fast-paced, multiple task and multiple interruption environment and successfully complete many different tasks in a timely manner while maintaining a high level of accuracy.
  • Work independently on complex projects using good judgment and discretion to benefit the department.
  • Work in consultation with the chair and faculty of the department, dean's office staff and assistants and other department administrative assistants in the resolution of common problems.
  • Plan, organize, and coordinate large-scale department events such as the colloquium series, lecture series, workshops, and the department commencement celebration.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Preferred Qualifications:
    • Experience in making independent decisions on the daily operations of the office.
    • Four years of general office work and budgeting experience.
    • Two years’ experience working in higher education.
    • In-depth knowledge of university policy and procedures.
    • Experience with Database software.
    • Experience in website maintenance and knowledge of HTML and web maintenance software.

Department Summary

The Department of Biology strives to be a regional and national leader in biology research and education, with a diverse curriculum, innovative instructional techniques that advance student success, and active student involvement in externally funded collaborative and integrative biological research programs. The Department is a valuable resource to the community, promoting science literacy, performing research on topics that directly impact the quality of life in the Central Valley and beyond, preparing individuals for careers as practicing scientists, and preparing and supporting science educators.

Deadline & Application Instructions

Applications received by May 1, 2025 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)