As part of our equity and diversity commitment and continuing effort to offer career ladder opportunities to our employees, the following position is being offered as a promotional recruitment effort. Only current state staff on-campus may apply.

Job No: 550914; 8/15/2025

HUMAN RESOURCES GENERALIST
Administrative Support Coordinator II
HUman Resources Management 

Salary Range: $4,058 - $6,653/Monthly (Budgeted salary range $4,058 - $4,483/Monthly)

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions: Under the general supervision of the Associate Vice President, the incumbent is responsible for the daily operation of the reception area and the vast array of functions in support of all units of the Human Resources Management department. The incumbent manages and oversees employee onboarding, as well as organizes and provides orderly series of documents, information, and operations for employees being hired, separated, or making personal changes. Transactions may include, but not limited to: name, address, or tax withholding changes; reviews and ensures documents are completed thoroughly and accurately and follows up with employees and/or with departments to obtain additional information or to correct discrepancies; disseminates completed documents, forms, and related information; inputs data and processes transactions in HRM's PeopleSoft database; receives and distributes department mail; answers and assists with calls to the HRM general office phone line; provides telephone backup coverage for all areas of HRM in the absence of area staff; reviews forms, gathers data, and modifies existing forms for internal and campuswide use; creates electronic personnel files; verifies appropriateness of documents for filing, organizing, and files documents; ensures the completion of Form 1-9, including the 1-9 Tracker System; answers routine questions; assists in completion of documents to enroll or·change status of employees' enrollment in health and dental insurance plans, tax sheltered and tax deferred annuities, etc. The position requires the ability to act with independence, timeliness, strict confidentiality and work under pressure. The incumbent must have the skills necessary to process and communicate sensitive information and the ability to develop good working relationships with staff, faculty and administrators of all levels within the campus community. Creates and maintains office files, logs, databases, calendars, employment data and assists with the preparation of documents related to the Compensation/Classification, Benefits, Workforce Planning, Employee Relations, Workers Compensation, and Payroll policies and procedures. Processes routine and assigned tasks in a timely manner, applying campus policies and/or collective bargaining agreements as needed. Maintains confidential files and highly sensitive materials, and assists in support activities, to complete required projects or meet deadlines.

Required Qualifications & Experience: Equivalent to four years of progressively responsible general office clerical or technical office management experience including experience processing transactions of a sensitive or confidential nature. Incumbent must exercise diplomacy, discretion and tact in dealing with sensitive, complex and highly confidential issues and situations. Excellent written and oral communication, organization and customer service skills. Must have experience researching and analyzing a variety of information and data, and the ability to make recommendations based on such data. Must possess strong attention to detail with the ability to take initiative and maintain ownership of projects. Ability to learn, independently interpret and apply a variety of complex University policies and procedures, as well as federal and state regulations. Must have experience in the use of Microsoft Office applications at a high proficiency level. Must be able to use standard office equipment and have the ability to write and produce reports, create PowerPoint presentations, prepare spreadsheets and evaluate data from a database. Must be able to plan, organize, and be sensitive and perceptive to the workload and work efficiently and effectively in a tin1e sensitive environment. Must be able to work with differing organizational structures, leadership, and work styles, ensuring consistent application of policy and practice. Must be able to provide courteous customer service and effectively work with the customers of diverse backgrounds. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Bachelor's degree in a related field and experience in a higher education, unionized institution and working knowledge of PeopleSoft, and work coordination and/or lead responsibilities with notable accountability for the work results of other support staff is preferred.

Closing Date: Review of applications will begin on August 29, 2025 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship.  We are an Equal Opportunity/Title IX Employer.

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