Dean’s Office Support

College of Professional Studies

Job #551570

Close Date:  06/18/2026

Temporary

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(Job #551570) Administrative Support Coordinator I, Dean’s Office Support, CSU Classification Salary Range: $4,047 – $5,896 per month (Step 1- Step 20), Anticipated Hiring Range: $4,047- $4,211 per month (Step 1-3). Final salary placement is commensurate with experience, internal equity, and budget considerations.  

This is a temporary, full-time, benefited, non-exempt, 12-month pay plan.

This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

 

Position Summary:

Focuses on general office support, coordination and administrative support work. Administrative work is typically operational or procedural in nature relating to the program, office, or projects.

 

Key Responsibilities:

Dean’s Office Oversight: - 25%

• Oversees general administrative and clerical support of the Dean's office.
• Implements and ensures front office coverage protocol is followed.
• Oversees office organization and inventory.
• Ensures that necessary office equipment is maintained and operational and trains and assists users.
• Maintains college office files to meet all reporting requirements in accordance with university file maintenance and disposal policies.
• Serves as college representative at Info Exchange Meetings, participating in discussions, and reports back to College leadership and support staff regarding pertinent information on policy or procedural changes.
• Assists in coordination and support of college staff, Student Advisory Council, Advisory Board, and other college-wide meetings.
• Serves as Key Advisor for the Dean’s Office, submitting and reviewing key requests, key modifications, and work orders, implementing key control measures to secure facilities, and serving as primary contact for notifications regarding facilities, Telecommunications & Network Services, and campus access.
• Coordinates facility maintenance and repairs, submitting work requests as needed.
• Maintains College social media presence using a variety of platforms as the technology changes by sharing information on college events, initiatives, and achievements.
• Performs other office support duties as needed and assigned to facilitate a supportive and effective administrative office.

 

Administrative and Clerical Support to Dean, Associate Dean, and Dean’s Office Staff: - 25%

• Coordinates the Dean and Associate Dean's (AD) calendars including scheduling appointments and arranging meetings with students, staff, faculty, and community partners. Coordinates the preparation for standing and special meetings with the Dean and AD.
• Serves as the College-Wide Absence Management Timekeeper and conducts monthly review of absence reporting in PeopleSoft, preparing entries for Dean approval, and interfaces with Human Resources, Academic Personnel Services and Payroll when necessary to ensure compliance with absence reporting.
• Assists Dean, AD, and College Budget Analyst with continuous improvement efforts in the College including re-evaluation of workflow, operational/procedural/safety approaches and makes recommendations for procedural/systems improvement within the College.
• Coordinates travel and provides travel support by making official travel arrangements for the Dean, AD, or designees representing the Dean’s Office.
• Completes timely reconciliation of the dean’s purchase card and travel card expenses and submits required monthly paperwork.
• Supports Council of Chairs meetings by maintaining the meeting calendar, creating agendas and disseminating materials as needed.
• Plans and coordinates College events, retreats, and other activities in consultation with appropriate personnel.
• Drafts, edits, and facilitates official communication on behalf of the Dean and AD when assigned.
• Fills out and submits necessary forms and applications on behalf of the dean.

 

College Wide Administrative and Clerical Support: - 25%

• Provides general information, guidance, support, and problem solving to college-wide faculty and staff.
• Maintains college-level drives, calendars, and contacts (Google groups, listservs, emergency contact lists, etc.).
• Understands and explains a variety of university, college and department policies, procedures, and practices to students, faculty, and staff.
• Coordinates and publicizes College, University and special events and information of interest via bulk email, mail notifications, campus events calendar, CPS calendar, to students, faculty, staff, etc. working with various departments across campus including, but not limited to, Conference & Event Services, Dining Services, Admissions, Alumni Relations, Marketing and Communications, and Distribution Services, as directed.
• Ensures the College is following University and CSU established processes, procedures, policy regulation and safety standards and supports the Dean and AD on implementation as needed.
• Processes student documents (e.g., Petition to Raise Unit Cap).
• Coordinates with department staff within the College to maintain their capacity to manage updated websites, directories and liaisons with ITS and MarCom as needed and assists in creation and maintenance of landing pages for Place Based Learning Communities, Dean's Office, and other department pages.
• Coordinates with department staff and assists with completion of department academic support staff actions in the absence of the support staff, especially during the summer as directed by the Dean and AD.
• Coordinates with appropriate personnel college-wide commencement preparations including the student and faculty participants (Mace Bearer, Student and Faculty Marshals), and communicates necessary commencement information to all college faculty and staff. Attends all commencement ceremonies.
• Supports annual processing of the CPS Scholars and Student Professional Development awards and other scholarships by working with the relevant departments and staff.

 

Budget and Fiscal Records: - 20%

• Responsible for budgeting, tracking and reconciling Dean’s office funding sources in consultation with the College Budget Analyst.
• Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses.
• Submits ProCard reconciliation reports based on monthly spending.
• Adheres to spending regulation of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting.
• Coordinates with Dean, College Budget Analyst, and ITS representative to purchase and coordinate delivery of new computers and equipment across the College and tracks and reconciles purchases.

 

Other Duties as Assigned – 5%

 

Knowledge, Skills, and Abilities Associated with this Position Include:

• As Listed in the Classification Standards:
  Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

 

As Related to the Major Responsibilities for this position:

• Applicable university infrastructure, policies, and procedures
• University budget policies and procedures
• Strong interpersonal skills for relating to students, program faculty and staff, and community partners
• Excellent written and oral communication skills, particularly with email and other electronic communication standards
• Self-motivated, detail oriented, and reliable
• Good telephone skills
• Independently handle multiple work unit priorities and projects
• Apply independently a wide variety of policies and procedures where specific guidelines may not exist
• Exercise appropriate judgment, discretion, and initiative in performing complex policies and procedures
• Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
• Prepare accurate data and draft and compose correspondence and standard reports
• Effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature
• Work under supervision and take direction for projects
• Establish and maintain cooperative working relationships with fellow employees and other campus staff, faculty and students from diverse backgrounds
• Use and quickly learn new office support technology systems and software packages
• Identify and solve standard problems and refer more complex
• problems to appropriate staff
• Respond to routine inquiries and explain standard policies and procedures to others
• Initiate, coordinate and implement multiple projects, determine
• relative importance of each, set respective deadlines, adjust priorities to changing needs in the office and complete projects accordingly
• Work in a team and in close quarters with other staff and remain professional when interacting with the public
• Working in a multi-tasking position for a large department office,
• where there are interactions from walk-in traffic, telephones, printers, and email while performing detailed work and communication with faculty, students, staff, and the general public throughout the

 

Minimum Qualifications:

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.

 

Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages are also a prerequisite.

 

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

 

Preferred Qualifications:

None.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three Supervisor  references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on 06/18/2026

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

 

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:  [1035]
Publication Date:   [06/04/2026 ]