Job Summary

Under the general direction of the Director of Procurement Services, the Procurement Operations Manager manages the daily operations of the Procurement functions, including purchase orders, service orders, contracts, agreements, MOUs, leases, licenses, vendor management, execution of bid documents, insurance and bond reviews, job walks and public bid openings. This position will assist the Director in establishing and updating procurement policies, processes and procedures in compliance with federal, state and local laws as well as CSU policy.

The position will have direct contact with and will respond to inquiries from campus officials, the Chancellor's Office, other CSU campuses as well as outside regulatory agencies.

Key Responsibilities

• Procurement Operations - Manages complex daily operations involving procurements, contracts, construction services contracts, competitive solicitations (Invitation for Bid (IFB), Request for Proposals (RFP)), quotations, specification review, spend analysis, policy compliance, insurance, bond review, and annual reporting.
• Leadership - Responsible for the effective leadership and management of Procurement Office Staff. Responsible for making recommendations to the Director with regards to staff issues, hiring, organizational structure, and staff assignments.
• Communications and Training - Facilitates communications between staff and the campus community to ensure that the Procurement Office is consistently providing resources, such as training, web forms, manuals, flow charts, and process guidelines to meet the needs of the campus.
• Data Analysis and Reporting - Develop metrics to measure effectiveness of department operations. Develop reporting mechanisms and procedures and recommend improvements where necessary.

Knowledge Skills and Abilities

The ideal candidate will possess deep expertise in procurement and contract management, with a strong understanding of federal, state, and local regulations. They will demonstrate leadership in system implementations and upgrades and have the ability to guide staff in a high-volume, customer-focused environment. Exceptional interpersonal and management skills are essential for collaborating across diverse campus groups, including senior leadership. Experience with grant contracts and supervising in a unionized setting is a plus. The candidate should also be forward-thinking, aligning planning efforts with the Beach2030 vision, and capable of producing complex data analyses and reports to support departmental goals.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Graduation from an accredited university with a bachelor's degree in Business Administration, Public Administration, Finance, Procurement/Purchasing/Supply Chain Management, or a closely related field and a minimum of one year of related experience required.

• Preferred qualifications include experience in higher education, local government, the public sector, or other regulated environments.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Procurement Services

Compensation

Hiring Range: The hiring range for this position is $6,907 - $9,000 per month commensurate with candidate's education, experience, skills, and training.

CSU MPP Compensation Summary Range:  The MPP Comp Summary Range for this position is $6,907 - $10,361 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator I

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                    

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.