Academic Personnel Specialist

Academic Personnel Services

Job # 552742

Close Date: January 11, 2026

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job # 552742) Confidential Administrative Support II, Academic Personnel Specialist, Salary Range: $4,687 - $11,223/month, Anticipated Hiring Range: $4,687 - $4,921/month. Final salary placement is commensurate with experience, internal equity, and budget considerations. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a two-year probationary period in Academic Personnel Services. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

Position Summary: Under general supervision of the Associate Vice President for Faculty Affairs and the Academic Personnel Services Manager, the Academic Personnel Specialist provides support for the implementation and enforcement of the Unit #3 Collective Bargaining Agreement for Faculty Employees, with emphasis on independently providing oversight and management of Retention, Tenure and Promotion procedures.

The Academic Personnel Specialist serves as the main campus support to department IUPCs, college personnel committees, deans, and probationary faculty members, and provides support to the Associate Vice President for Faculty Affairs, as needed.

This position also provides support for temporary faculty employee and Unit 11 Academic Student Employee processes as needed.

Key Responsibilities: Duties will include providing technical support to faculty who are creating periodic evaluation files for review, ensuring that questions about file building and composition are answered in a timely and accurate manner, and referring questions to the AVP for Faculty Affairs as appropriate. The APS Specialist will create and maintain the spreadsheets used to track probationary faculty evaluations, post-tenure review, and promotion of tenured faculty, as well as personnel committee spreadsheets and listservs. This position will provide training to department personnel committees regarding their responsibilities at various points in the evaluation process and create and provide reports regarding RTP files to campus entities such as the University Faculty Personnel Committee. In collaboration with the University Senate Office Coordinator, the APS Specialist will ensure that current RTP Criteria & Standards are posted to the APS website. This position will provide lead oversight and maintenance of the paf@humboldt.edu email, and all faculty personnel action files (PAFs).

Knowledge, Skills, and Abilities Associated with this Position Include:

• Strong analytical skills with the ability to interpret policies and procedures and communicate to various levels within an integrated and complex structure.
• High level of proficiency in the use of a full range of common Google Workplace apps, as well as MS Office Suite programs (e.g. Outlook, Excel, Access, PowerPoint, etc.).
• Ability to produce communications and information with a high degree of accuracy.
• Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive materials.
• Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.
• Ability to exercise exemplary professional judgment; work independently with little or no supervision; prioritize work; organize and facilitate multiple projects simultaneously; and anticipate problems and use initiative to correct or improve situations.
• Ability to analyze, evaluate, develop, and implement improvement of administrative policies, procedures, and practices at the department, division, and university level.
• Ability to develop and conduct training/workshops on a variety of topics for varying audiences.
• Ability to establish and maintain positive working relationships with others within and outside the department, and willingness to support the needs of others and to work as a member of a team.
• Ability to effectively use all communication methods, formats and expertise, as well as persuasion and negotiation skills, to build consensus to achieve short – and long-term goals and objectives with diverse contacts within and outside the University and CSU system.
• Ability to operate computers and printers, standard office equipment including copy machines, multi-line telephone, and fax machine.
• Professional experience working with a diverse population.

Minimum Qualifications: Bachelor’s degree, or completion of a professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience, which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications: Equivalent to five (5) years of progressively responsible general administrative support experience. Knowledge of web page applications, database software, and other software relevant to the position. Experience with faculty, academic student employee, or staff recruitments. Knowledge of, and experience using the Oracle Business Intelligence (OBI) data warehouse and PeopleSoft Human Capital Management systems.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on January 11, 2026. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude, we are genuinely committed to developing trusting, reciprocal, and long-lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. This position is telecommute eligible; work on-site as scheduled or as requested and telecommute as scheduled.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1176
Publication Date: November 25, 2025