CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION TITLE: Accounting Technician III

UNION CODE: R09

FT/PT: Full-time   

PAY PLAN: 12-month   

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $4,570 - Step 4 $4,850

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,570 - $6,658

PAY BASIS: Monthly  

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more!  See our benefits website for additional information.

POSITION PURPOSE: Under the general direction of the Director of Accounting and Reporting Services – Student Financial Services (SFS), the Accounting Technician III (Cashiering Lead) performs accounting duties in the Cashiering area of Student Financial Services. The Cashier’s area collects all receipts, including credit card payments received by the University and its Auxiliaries. This position is responsible for leading this effort, including disseminating cash control and deposit procedures to departments and satellite cashiers, interpreting and applying a wide range of cash handling policies and procedures related to the University Cashier's Office, and communicating changes in university policies, CSU policy, State Administration Manual and departmental procedures to staff regarding audit and cash control service.

DUTIES & RESPONSIBILITIES:

SFS Lead Cashiering Operations

1. Ensures campus receipts and funds are processed and recorded according to any applicable University policies.
2. Performs ongoing maintenance of the cashiering system (CashNet), including but not limited to adding item types, modifying existing item types, adding approved users, troubleshooting issues, and updates. Regularly provides training to other campus cashiers and other approved CashNet operators on campus on an ongoing basis.
3. Prepares and posts cashier entries (CashNet), corrects errors, analyzes and interprets data as requested by management.
4. Provides lead work direction and support to SFS Cashiering staff, technical/clerical staff, and student assistants including but not limited to, assigning daily work, reviewing work, answering questions from other cashiers and campus community, ensuring cashier coverage, scheduling of third-party courier services, coordination with HR and providing input on evaluations of SFS cashiers.
5. Disburses, replenishes, and balances change fund drawer and reimbursements of petty cash vouchers as needed by campus community (students, staff, faculty).
6. Completes surprise cash counts of departments and satellite cashiering locations.
7. Creates and maintains online stores for processing of online sales (e-markets) with CashNet and provides cashier perspective of integration of 3^rd party software with CashNet
8. Responsible for payroll distribution, including but not limited to confirming delivery of payroll checks, logging payroll checks, pulling any checks requested from HR, and ensuring any satellite campus payroll checks are mailed timely. Oversees the escheatment process of payroll checks.
9. Ensures all University deposits are accurately prepared and submitted to the bank on a timely basis by enforcing applicable cash handling University policies and procedures.
10. Ensures any campus receipt received in the cashier’s office, including, but not limited to student payments, invoices, 3^rd party payments, are posted to accounts in relevant software accurately and timely and processed in CashNet.
11. General Customer Service-related duties, including, but not limited to, answering emails, phone calls, providing directions to all campus community.

Reconciliation & Reporting

1. Provides transaction data from CashNet and supplemental documentation to management, 3rd party auditors, and campus users as requested.
2. Submits banking, ADM (Runnercard), and parking reports and spreadsheets to Campus Accounting monthly or as requested.
3. Updates and maintains daily working spreadsheet reconciling CashNet transactions with Peoplesoft used by Campus Accounting to reconcile monthly bank
4. Handles and resolves deposit issues through research, communication with the appropriate department and communication with the bank.

Maintain & Enforce Cash Handling Policies & Guidelines

1. Maintains and updates cash control policies and procedures annually or as needed per CSU guidelines and direction of University management.
2. Responsible for monitoring and enforcing cash handling policies at the main cashiering office and satellite cashiering locations.
3. Provides CSU and University cash handling policies to staff and students and provides follow-up support as needed.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Equivalent to four (4) years of progressively responsible financial record-keeping experience. Any equivalent combination of education and experience which provides the required knowledge and abilities may be considered.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• Ability to handle large volumes of cash with accuracy and speed.
• Comprehensive knowledge of financial record-keeping, mathematical and general office methods, cash handling procedures and practices.
• Ability to interpret and apply a wide variety of written rules and regulations.
• Ability to maintain accounting records for funds, programs, or activities involving multiple transactions.
• Ability to compile, verify, and reconcile financial data.
• Comprehensive computer skills and competency with computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid.
• Ability to investigate and resolve errors and discrepancies.
• Ability to read and interpret computer-generated reports.
• Ability to perform mathematical calculations, keep records, and write clear reports.
• Basic knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to work independently, exercise considerable judgement, and follow through on detail.
• Ability to provide lead work direction to other professional staff and students.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills: ability to effectively communicate information in a clear and understandable manner.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Experience in a Higher education institution.
• Experience with CashNet and PeopleSoft systems.
• Demonstrated cashier supervisory experience in a high-volume environment, such as a financial institution (banking).

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting lightweight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

The California State University (“CSU”), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect.  All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation.

Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, (661) 654-2713.