Job Summary

Office of the Registrar is seeking a highly experienced and analytical professional to serve as the Lead Academic Advisement Systems Analyst. Reporting to the University Registrar and operating under limited supervision, this position serves as the campus subject-matter expert for academic advisement systems, including degree audit and degree planner tools. The Lead Analyst oversees system configuration, testing, and maintenance to ensure accurate modeling of undergraduate and graduate degree requirements while providing leadership to the Academic Advisement Systems Analyst team.

Key Responsibilities

• Configure, maintain, and test degree audit and degree planner systems to ensure accurate modeling of academic requirements
• Interpret and encode complex curriculum, General Education, and CSU/Title 5 policies into advising systems
• Lead and coordinate the Academic Advisement Systems Analyst team, including assigning work and managing priorities
• Oversee annual curriculum updates and system enhancements
• Troubleshoot system issues and collaborate with IT to resolve technical problems
• Provide training and consultation to faculty and staff on academic advisement systems
• Support campus partners in implementing curriculum changes and improving student degree progress tools

Knowledge, Skills & Abilities

• Knowledge of clear, audience-appropriate communication practices for students, faculty, and staff, while maintaining a student-centered approach
• Advanced knowledge of the PeopleSoft Academic Advising module and degree audit/planner configuration
• Knowledge of educational policy structures, including GE, major/minor requirements, transfer articulation, external exams, and ADT pathways
• Advanced understanding of relational database concepts and data modeling, and ability to analyze data for accurate system configuration
• Advanced analytical and problem-solving skills, including interpretation and integration of complex curricular and technical data
• Skill in conducting detailed system testing and troubleshooting technical and functional issues
• Skill in preparing documentation, training materials, manuals, and reports
• Skill in delivering training and providing consultation to faculty, staff, students, and technical partners
• Skill in managing projects, timelines, testing cycles, and collaborative work across units
• Ability to take initiative and independently plan, organize, and coordinate work in an environment with multiple competing demands
• Ability to work effectively and collaboratively with individuals at all levels of the organization
• Ability to maintain confidentiality and appropriately handle sensitive communications
• Ability to provide leadership, coaching, and constructive performance feedback to staff

Required Qualifications

• A bachelor's degree and/or equivalent training
• Six (6) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• An earned baccalaureate degree
• Minimum of 8 years of experience working in higher education interpreting degree requirements as a graduation evaluator, academic advisor, curriculum specialist, or other related professional positions
• Experience with PeopleSoft Campus Solutions modules such as Student Records, Curriculum Management, and the Academic Advising module; other comparable Student Information System software will be considered
• Minimum Five (5) years of experience in encoding degree progress audit logic, preferably in the PeopleSoft Academic Advisement module or in College Source uAchieve
• Experience in developing and maintaining documentation for a program, process, or system
• Experience working with Title V and California State University curriculum policies, including General Education

Compensation

Classification: Administrative Analyst/Specialist – Exempt III
Anticipated Hiring Range: $7,935/month - $8,256/month (Step 12 – Step 14)
CSU Salary Range: $6,382/month - $9,297/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: February 11, 2026 through February 25, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.