The California State University Auxiliary for Sponsored Programs Administration (SPA) as a non-profit, financially self-sufficient auxiliary organization that supports the mission of California State University Bakersfield through a variety of operations and services, such as federal and non-federal research and sponsored projects and other services and activities.

CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION TITLE: Project & Outreach Coordinator

TEMPORARY END DATE: This position is temporary and ends on or before June 30, 2027. Any continuation beyond June 30, 2027, is contingent upon satisfactory performance and available funding.

FT/PT: Full-time 

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Starting salary upon appointment is not expected to exceed $4,583 per month

BENEFITS: CSUB Auxiliary for Sponsored Programs Administration (SPA) offers medical, dental, and vision coverage, vacation and sick leave accrual, and 15 paid holidays per year. For more details, please visit our Auxiliary website.

POSITION PURPOSE: The College of Natural Sciences, Mathematics, and Engineering (NSME) develops and implements grant-funded initiatives that strengthen STEM education, workforce development, and regional partnerships across K-12 schools, community colleges, industry, and university programs. These initiatives increase student access, persistence, experiential learning, transfer success, and career readiness while supporting California's workforce priorities.

Under the general supervision of the Director of Grants and Outreach, the NSME Outreach Coordinator plans, develops, coordinates, and evaluates outreach, and serves as the primary liaison among K-12 districts, community colleges, university faculty, industry partners, government agencies, and community organizations to expand STEM pathways, coordinate outreach and recruitment activities, facilitate transfer partnerships, and support implementation of grant objectives.

DUTIES & RESPONSIBILITIES:

Outreach, Recruitment & Student Engagement

1. Plan and coordinate STEM outreach events serving K-12 students, community college students, teachers, families, and community partners.
2. Coordinate STEM career exploration activities, including employer presentations, career panels, site visits, demonstrations, and other activities that introduce participants to STEM educational pathways, occupations, and workforce expectations.
3. Organize workshops, summer programs, STEM Days, Roadrunner Science Fridays, Healthcare Career Nights, Engineering Day, and similar initiatives for K–12 students, community college students, teachers, families, and community partners. Monitor planning deadlines, confirm participation by presenters and partners, and resolve routine scheduling and logistical issues.
4. Recruit participants for grant-funded programs.
5. Coordinate participation of peer mentors and student ambassadors by communicating program expectations, arranging orientation or training, scheduling assignments, providing outreach materials, monitoring completion of assigned activities, and referring performance or conduct concerns to the appropriate supervisor.
6. Develop outreach materials and communication strategies. Tailor information to the intended audience, coordinate required reviews and approvals, and verify that published information is accurate and current.

Regional Pathway Development & Partnership Coordination

1. Develop and maintain partnerships with K-12 school districts, community colleges, universities, healthcare organizations, engineering firms, government agencies, and community organizations. 
2. Facilitate articulation activities and transfer partnerships by coordinating meetings among faculty, academic departments, advisors, articulation officers, and other appropriate representatives; compiling relevant program and curricular information; documenting discussion items; and tracking follow-up activities.
3. Represent NSME at regional consortiums, community events, and collaborative meetings and communicate relevant information to NSME leadership.

Grant Administration, Assessment & Program Operations

1. Maintain program databases and participant records including application, eligibility, enrollment, attendance, service, and outcome information required by the applicable grant or program. Review records for completeness and accuracy, follow up regarding missing information, and maintain records in accordance with applicable confidentiality and record-retention requirements.
2. Collect, analyze, and report grant performance metrics.
3. Prepare reports for funding agencies using established reporting requirements and templates. Coordinate contributions from project personnel, verify supporting data, monitor reporting deadlines, incorporate requested revisions, and route reports for review and approval.
4. Coordinate travel and project logistics including preparing or collecting required travel documentation, arranging approved transportation and lodging, preparing itineraries, communicating travel requirements to participants, and assisting with reimbursement documentation in accordance with university procedures.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Bachelor's degree from an accredited university in education, public administration, communications, STEM, business administration, higher education administration, or related field. Two (2) years of progressively responsible experience in one or more of the following: program coordination, outreach, grant-funded programs, student services, community engagement, partnership development, or higher education administration. Experience should also include coordinating multiple projects simultaneously and working with diverse populations.

LICENSES: Possession of a valid driver’s license or the ability to obtain by date of hire.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• Working knowledge of higher education outreach and recruitment practices, STEM education, and workforce development initiatives.
• Working knowledge of grant administration and reporting requirements, with the ability to interpret and apply grant provisions.
• Ability to develop and maintain collaborative partnerships with internal and external stakeholders.
• Skill in planning and coordinating projects, large-scale public events, internships, and experiential learning activities.
• Skill in collecting, tracking, analyzing, and reporting program and participant data using CRM or participant-tracking systems.
• Skill in using Microsoft Office, Google Workspace, Canva, Zoom, and project management software.
• Ability to prepare and deliver clear, effective presentations to diverse audiences.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.

PREFERRED QUALIFICATIONS:

• Experience working with K-16 pathway initiatives.
• Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU Bakersfield Auxiliary for Sponsored Programs Administration (SPA) will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.

GENERAL INFORMATION: It is the policy of California State University Auxiliary for Sponsored Programs Administration (SPA) to employ only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

The California State University (CSU”), including California State University, Bakersfield Auxiliary for Sponsored Programs Administration (SPA) is committed to an inclusive and equitable community that values diversity and fosters mutual respect.  All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation.

Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, (661) 654-2713.